In order to make the most out of your space at LARTC 2019, please take the time to familiarise yourself with the below information, as well as the exhibitor forms.

Please take note of all the deadlines and don’t hesitate to contact me on if you have any questions.

Important Information
Event Timetable
Set-up Tuesday 1st October ALL STANDS: 14:30 – 17:30
Conference open Wednesday 2nd October

Thursday 3rd October

08:00 – 18:00

08:00 – 18:00

Breakdown Thursday 3rd October 16:50 – 18:00

*after the afternoon coffee break

What do you need to do next?

Please read the below guidelines carefully in regards to Health & Safety. You must take this information into consideration when designing, building and operating your stand at the show. Please note it is the responsibility of each exhibitor to make sure that all health and safety regulations are being respected by their staff and contractors.

We have set out below what is legally required.

1. If you are a top table exhibitor, you must complete the Health and Safety Declaration Form.

2. If you are a space only exhibitor, you must complete the Health and Safety Declaration Form and submit your Processed Stand Plan, together with a Risk Assessment, Method Statement and Construction Phase Plan. Please see below the links to the Risk Assessment and Method Statement forms.

Please send your completed documents by Friday 16th August to

Clarion Events Health and Safety Guidelines
Health and Safety Declaration Form
Risk Assessment
Method Statement
Delivery Information

Please be advised that the earliest deliveries are permitted to arrive is Thursday 26th September and they must be collected by Thursday 3rd  October.

Please find the delivery label below. Please make sure that all custom duties are fully paid, this is very important otherwise the hotel will not accept them. Once you have arranged your shipping, please return the shipping confirmation form as soon as possible.

IMPORTANT: If you are arranging your own courier you must remain in the hall until all your items have been collected. No items should be left behind for collection except where agreed with the official freight forwarding provider – Exhibition Freighting GSM Ltd. Clarion Events are not responsible for any packages shipped by alternate providers and will not claim any packages onsite or incur any costs associated with inbound shipping.

Shipping Delivery Label
Shipping Confirmation Form
Floor Plan

To see an up-to-date floor plan showing both stand numbers and locations please click on the link below.

Floor Plan
WRA Exhibition Hints and Tips

Refer to the Hints and Tips document below for some ideas on how to get the most out of exhibiting.

WRA Exhibition Hints and Tips
Stand Extras
Stand Build, AV, Graphics, Furniture

Alessia Tedesco is the official stand build, AV, graphics and furniture provider, please find their details below should you wish to arrange any additional extras.

Main Contact: Alessia Tedesco
Tel: +57 310 2484 581




Exhibition Freighting GSM Ltd are the official freight forwarding providers, please find their details below should you wish to arrange any shipping.

Main Contact: Ben Turner
Tel: +44 (0) 1732 885131